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Benefits of Automated Construction Permit Processes

Key Benefits to Property Developers

  1. 1.      Improved Speeds of Permit Issuance – the automated system is expected to reduce the amount of time needed to review and approve a building proposal. This will be through perks like simultaneous review and commenting by all stakeholders and reduced need to come to the City Council to deliver physical plans and related documents.
  2. 2.      Increased Transparency – applicants of building proposals will be able to monitor the status of their proposals by accessing the online system. In addition to this, the system will notify applicants via SMS and email whenever their proposals complete key milestones during approval.
  3. 3.      Profiling of Architects – property developers and other interested parties will be able to request for information on the number of successfully completed projects that an architect has undertaken. This way they will be able to identify architects who see development projects to successful completion.

Key Benefits to the Architectural Fraternity

  1. 1.      Increased Transparency – applicants of building proposals will be able to monitor the status of their proposals by accessing the online system. In addition to this, the system will notify applicants via SMS and email whenever their proposals complete key milestones during approval.
  2. 2.      Architects Profiles – the system will be capable of generating information on the number of successfully completed developments associated with each registered architect. Architects following good practices will thus be able to build profiles of their successes in the system. Such profiles shall be queried by interested stakeholders e.g. property developers to the eventual benefit of both the architect and the property developers.
  3. 3.      Access To Information – the CP administration system has a number of features that allow the dissemination of information relevant to construction permits. These features include news items, downloadable files and frequently asked questions. These features shall avail to the architectural fraternity information relevant to their work; this shall include zoning guidelines and bylaws that affect specific areas in the city. With such information available online, it is expected that the number of calls or visits that architects have to make to the council in the course of their work shall reduce.

Key Benefits to the City Council

  1. 1.      Increased Efficiencies – the system shall introduce far-reaching efficiencies in the administration of construction permits. An example of this will be the simultaneous review of building proposals by reviewers. In the current manual system, physical plans move from section to section in the city council – undergoing review and commenting at each section. The electronic system will enable all sections to review building proposals simultaneously – consequently reducing the approval time.
  2. 2.      Fostering Good Practices in the Industry – the system is targeted at registered architects. In addition, the system will be able to display information on the successes of each architect. In the long run, it is expected that architects shall endeavor to build good profiles in the system by seeing their projects to successful and lawful completion. The effect of this is expected to be an industry that is incentivized to adhere only to good and lawful practices.
  3. 3.      Improved Inspection Processes – the system will allow inspection officers in the council to generate reports on ongoing constructions and profile them according to risk. This way, inspections can be directed to where the need is greatest – consequently resulting in higher compliance with laws governing construction. The system will also allow inspection officers to input inspection data into the system at the construction site via smart phones – this will result in proper recording of inspection outcomes.
  4. 4.      Management Oversight – the management oversight on construction permit administration shall increase through the various reports that can be configured into the CP administration system. This way, section heads shall be able to monitor the volumes processed by their staff and any bottlenecks arising should be quickly identified and dealt with.

Benefits to other Stakeholders

  1. 1.      Researchers & Academic Fraternity – the system will maintain in an archive all building proposals submitted to it and their eventual outcome. Using such data it will be possible for researchers and other stakeholders to obtain various statistics on the construction industry in the city and consequently in the country.
  2. 2.      Enhanced Public Safety – due to increased compliance in the industry through the adherence to good and lawful practices supported by the system, the public safety influenced by buildings is expected to be enhanced. For example, buildings complying to the outlined fire protection bylaws are less likely to result in loss of life during a fire outbreak.