The Construction Permit administration system is a web based software application. This makes it require minimal setup before use; i.e., a user only needs a browser e.g. Internet Explorer and they can access the system’s full functionality. This system is also built entirely on best practice open-source technologies and consequently has no licensing costs.
The solution is developed specifically to be highly configurable in order to enable its implementation in diverse environments such as different municipals and councils in the country and region. The system can also be easily adapted to the approval workflow procedures and data requirements of a municipal or council without need for software code changes. The system can be configured to use multiple languages as well.
The software is built to support the following functions specific to the administration of construction permits:
- Registration of architects into the system – architects can register themselves into the system and vetting is done by appropriate institution in order to permit them to access the system’s functionality.
- Submission of building proposals for review and approval – architects can upload their building proposals online without having to present themselves physically at the City Council.
- Submission of payment evidences – architects upload evidences of payments made for processing of building proposals.
- Monitoring of submitted building proposals – architects can log into the system and view the status of their submitted building proposals. The system also notifies the applicants via SMS and email once the proposals complete key milestones in the system. Notifications are also received when actions are pending for the applicant e.g. requests to make payment.
- Review and approval of building proposals – officers of Development Control in the City Council can log into the system, view submitted building proposals, provide comments on them and approve or return them (electronically) to the applicant for amendments.
- Issuance of construction permits – after approval, the system generates the permit and allows the applicant to download it immediately and commence construction works.
- Reporting on all activities related to the permitting process – the system has a comprehensive and extensible reporting facility that allows users to generate reports of key aspects of construction permit approval. Examples of currently supported reports include: reports of all submissions received within a specified period, reports of all approvals within a specified period and an overdue report – a report indicating proposals that have exceeded the pre-specified time threshold in circulation.
- Profiling of ongoing constructions for inspection process – the system allows building inspectors to review ongoing constructions and decide those which make the most monitoring sense to inspect.
- Capturing of inspection data using smart phones – the system allows building inspectors to go to site and capture inspection data via mobile devices. Photos of key aspects of the construction can also be uploaded during such inspections.
- Support for the enforcement process – the system allows enforcement officers to record key information on the enforcement process e.g. ongoing court proceedings and their outcomes.
- Archiving of data – the system archives all data submitted to or created using it. This will provide a valuable resource to people seeking information on construction related issues in the city.